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Send automatic out of office replies from Outlook |
How to set up auto reply (out of office) in outlook?
Click Open and this will bring you back to the Rules wizard where you click Next. On this step, you are to set exceptions to your automated reply rule.
This is not an obligatory step, and the common practice is to skip it and not to add any exceptions. However, if you don't want to send an out-of-office notice to some senders or to messages received from one of your accounts, you can check " except if from people or public group " or " except through the specified account ", respectively.
Or, you can choose from a handful of other exceptions available to you. Note: Some people also choose not to auto reply to returned emails if the subject contains "returned mail" or "undeliverable" etc. But this is actually an extra precaution, because the " reply using a specific template " rule will send your auto-reply only once during a single session , i. And if you set an exception like that, an automated response won't be send to absolutely all emails containing the specified word or phrase in the subject line, e.
In a similar way you can set up several vacations auto-reply rules, e. For example, in a personal autoreply intended for your friends you can leave a phone number on which you can be reached; while in your business autoreply you can specify the email address of your assistant or a colleague that can handle the most urgent matters during your leave.
Tip: If you are creating a few auto response rules, you can check the " Stop processing more rules " option so that your vacation autoreplies won't conflict with each other. This option is available on the 3rd step of the Rules Wizard when you specify what you want to do with the message. However, be very careful when choosing this option.
If you have some other rules in your Outlook and you want them to be applied to incoming messages during your holiday, do not use "Stop processing more rules". Also, it may be a good idea to create an Outlook task or to-do reminder that will remind you to turn off your out off office auto response rule. Gmail is one of email providers that let you configure automated vacation replies on their web-sites. In this way, you won't have to leave your PC working when you are away. You set up Gmail's vacation autoresponder in the following way.
Thank you! Any more feedback? The more you tell us the more we can help. Can you help us improve? Resolved my issue. Clear instructions. Easy to follow. No jargon. Pictures helped. Didn't match my screen. Incorrect instructions. Too technical. Not enough information. Step 1: Create a new mail message. You should type some text in this mail, for example:.
Out of Office AutoReply Thank you for your email. For immediate assistance please contact me on my cell phone at Note: The screen shot is fit for Outlook It is also fit for Outlook with Classic Menu for Office installed. Tip: Classic Menu for Office is a standard add-in which shows classic user interface in Office and
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